Board Meeting, June 13, 2007

WOODARD’S CRESTLAKE HOMEOWNERS’ ASSOCIATION
BOARD MEETING
June 13, 2007 @ 7:00 p.m.
St. Joseph Municipal Building

Meeting called to order at 7:05 p.m. by Rick Edwards.

ATTENDANCE:

• Motion to adopt Minutes of the Homeowners’ Meeting of 5/31/07
  • Motion made by Cindy Ferry
  • Seconded by Phyllis Williams
  • Motion Carried
• Motion to adopt Minutes of 5/31/07 Board Meeting with one revision – add the words “not to exceed” when referring to State Farm Insurance Coverage
  • Motion made by Sandi Schopp
  • Seconded by Cindy Ferry
  • Motion Carried
• Review of Treasurer’s Report – Financial Statement
  • Motion to cash 2 CDs with expiration dates in July and deposit into checking account
    • Motion made by Rick Edwards
    • Seconded by Jaime Kofoot
    • Motion Carried
  • Decision made that any checks under $1,000.00 would require one signature and all checks over $1,000.00 would require two signatures.
  • Insurance is in effect as of June 4, 2007 with One Million Dollar policy limit.
  • Sandi Schopp to obtain by July 12 Board Meeting quote from Clifton Gunderson to handle the following:
    – Postage, mailing of annual dues letters, mailing of reminder letter of annual dues, realtor calls, closing calls, taxes, etc.
• Review of Secretary’s Report
  • Association was incorporated as of June 5, 2007
  • Complaint was served on Association regarding Foreclosure
  • Motion to take no legal action on foreclosure suit due to attorney’s fees vs. Association dues owed by Defendant
    • Motion made by Rick Edwards
    • Seconded by Cindy Ferry
    • Motion Carried
• All complaints should be directed to Board members and all complaints given to Board members should be directed to President, Jim Page.
• Motion to accept By-Laws as written and handed out at 6/13/07 Board Meeting
  • Motion made by Phyllis Williams
  • Seconded by Rick Edwards
  • Motion Carried
• Association Restrictions will be finalized at the July 12 meeting for inclusion in the July mailing for annual dues.
• Jim Page to contact attorney, Francis Jahn, to find out if we can amend the Covenants and Restrictions to include all 8 phases for uniformity.
• Jim Page signed a Contract with HDC to get survey of common areas for a cost of $150.00.
• Decision was made that Jaime Kofoot should order a corporate seal for the Association, per the By-Laws.
• Mike Anderson gave a presentation on the proposed web page.
  • Anticipated cost of $34.99 per year for web host and $9.00 per year to register domain name
  • $40.00 one-time fee for extra e-mail space
  • Web page = www.crestlake.org
• Motion for Mike Anderson to continue web page development and electronic communications committee; Rick Edwards to be on the committee; web page to be posted; and, funds approved for the set-up and maintenance of web page as well as purchase of Adobe program.
  • Motion made by Jim Page
  • Seconded by Steve Quick
  • Motion Carried
• Motion to get phone service through Champaign Telephone Company and pay an annual fee of $240.00.
  • Motion made by Jaime Kofoot
  • Seconded by Rick Edwards
  • Motion Carried
• Assessments were discussed at length.
• Motion was made that a nice reminder letter be sent out to all persons with unpaid 2006 association dues; persons with sporadic unpaid dues prior to 2006 would be dealt with at individual real estate closings; and, that Jim Page would contact all “refusals to pay”.
  • Motion made by Jaime Kofoot
  • Seconded by Sandi Schopp
  • Motion Carried
• Motion for Treasurer to work with accountants to send out assessments in a timely manner with the first due date being 30 days from the date of the first letter, then a 60 day reminder, and, anyone unpaid thereafter to be referred to the Board for further action.
  • Motion made by Jim Page
  • Seconded by Rick Edwards
  • Motion Carried
• Decision for Phyllis Williams to contact individuals to volunteer for Pond Committee and to elect a Chair to report at July 12 Board Meeting.
• Decision that an Architectural Committee is still necessary and this issue will be discussed at July 12 Board Meeting.
• Motion to adjourn.
  • Motion made by Jim Page
  • Seconded by Jim Brock
  • Motion Carried