Board Meeting, September 11, 2008

Woodard’s Crestlake Homeowners’ Association
Board Meeting
September 11, 2008
St. Joseph ESDA Building

Meeting called to order at 7:00 p.m.

ATTENDANCE: 

• Motion to adopt Minutes of the Board Meeting of 7/10/08
  • Motion made by Mike Anderson
  • Seconded by Jim Page
  • Motion Carried 
• Review of Treasurer’s Report
• Review of Secretary’s Report
• Motion to accept Secretary’s Report
  • Motion made by Jim Page
  • Seconded by Phyllis Williams
  • Motion Carried
•  Sheriff’s Deputy Oliger attended meeting and gave a presentation on setting up a Neighborhood Watch. If the Village does not have signs, they can be purchased online. Jim Brock will contact the mayor about signs and the placement of signs. Contact the Village office with questions or email Officer Oliger at wjo527@mchsi.com with Neighborhood Watch in the subject line.
• No Architectural Committee Report
• No Membership Committee Report
• Ponds and Commons Committee
  • The Hawthorne Pond invoice has been paid to Daniel Ribbe Trucking.
  • Jim Page received an estimate from Berns, Clancy and Associates to complete all the ponds remediation. A committee of Mike Anderson, Jim Brock, Jim Page, Elmer Nicklas and Rick Edwards was formed to formulate a full proposal of the work to be done and prepare a package to be presented at the next board meeting.  They will meet on October 9.
  • The invoice from the Village for the pond study has been paid in full.
• Social Committee
  • Met this week and will be soliciting donations from various businesses for the event.
  • October 26, 3:00-4:30 at Crestwood Park Pavilion.
  • Looking for volunteers – go to website under social committee to volunteer.
• No Web and Communications Committee Report
• A discussion was held about the violation of covenants regarding improper parking of motor homes and boats in Crestlake. Jim Page, Cindy Ferry and Jim Brock will prepare letters to the violators and mail them with a copy of the covenants.
• Jim Brock will speak with the mayor regarding to what can be done for improvement to the Sportsman’s Club Road.
• A letter was sent to the Village in regards to a complaint on draining at 510 N. Cedar Drive. The letter asked for assistance in the matter with a copy of the covenants and the ordinances that would cover the issues. The Village responded that they would address the issue.
• An invoice from a homeowner was received asking for reimbursement for trash pick up and lawn maintenance in the common area near his home. The board responded with a letter denying the invoice.
• Parking on E. Grand Avenue was discussed after receiving a written complaint from a homeowner. Unfortunately, there is nothing the Homeowners’ Association can do in regards to the complaint. However, there is a Village ordinance that restricts parking of vehicles over 16,000 pounds (9-1-2C). A letter will be sent to the homeowner.
• Mike Anderson has attended meetings about the stormwater infrastructure fee. The village is proposing a fee for all homeowners in St. Joseph. Mike introduced to the Village the idea of a discount for the Crestlake homeowners because, as an Association, each homeowner is already paying to improve the stormwater drainage through the work that we do on the ponds. The Village has not been receptive to this idea.
• Mike Anderson will schedule a kick-off meeting in an effort to develop a babysitters listing. Cindy Ferry will act as contact person for the list.
• New residents of Crestlake have not been receiving the flyer in the Welcome Wagon basket. Jaime will be asked to follow up.
• A discussion was held around the damage caused when Kevin Franzen got stuck while rolling around Park Pond last spring. Phyllis Williams will speak with Kevin about this.
• The next meeting is scheduled for November 13, 2008. The date and time of the Annual Meeting will be set at this meeting.
• Motion to adjourn at 8:30 p.m.
  • Motion made by Mike Anderson
  • Seconded by Rick Edwards
  • Motion Carried